By: Dan Unertl, Assistant Superintendent
Annually, around this time of year, I write a safety update
for our District’s blog. Each year, I
read what I wrote in prior years, so I don’t take the progress we’ve made for
granted or forget something important that we take as a matter-of-course and
forget to highlight it as a point of pride.
Schools take care, for a few brief hours every day, of the
most important people in our worlds. In
Oak Creek we have strong partnerships: our parents care, our staff is prepared
and committed, and our children come to school wanting to do their best.
Although we may think something bad couldn’t happen here, we must stand
prepared to mitigate risk and protect students.
Our primary focus will always be the safety of our learners--today I’m
writing a little deeper to share an overview of some of the plans and protocols
we have in place to prepare our schools for various types of situations and to
keep our students safe.
Last year I wrote, “One of our core values as a School
District is Safety. We believe that
schools and work sites must be safe and secure environments for students,
parents, and employees--emotionally as well as physically. Our schools should be safe for everyone who
comes into them--kids, our staff, and all our families and other
visitors.” Those words are as true today
as the day they were written.
Our commitment to providing resources through our
partnership with the Oak Creek Police Department, and embedding developmentally
appropriate practices for emergency preparedness into our schools has put us in
a position to share what we’ve learned about helping to make our schools the
safest places we can, both with our neighbors in the region, and further around
the country.
If you’re really
looking, you can see some of the outward safety elements, like staff greeting
our kids when they get to school, or opening the lines of communication when a
child may not seem like their regular self--these are nice things, they also
help keep our kids safe. Sometimes when
we pick up our children during the day, we buzz the secure door and have to
show who we are, and if we’re staying to visit, get a badge. Perhaps you’ve seen numbers on windows, or
badges on your kid’s teachers--maybe you have completed your volunteer
background check to go along on a field trip.
Maybe your child is involved in some kind of positive group with their
school counselor, or perhaps they serve as a cadet, or on some sort of
council. Perhaps they had a slip-up and
experienced some restorative discipline where they righted a wrong, or made
amends. All these experiences are part of a broader plan, with dozens of moving
parts, each designed to make school as safe as we can.
In this blog, I’ll share a few important, but not always
visible behaviors we practice to support safety as one of our core values.
Entry
Visibly, upon entering our schools, you’ll notice all of our
Oak Creek-Franklin public schools have locked, secure entrances--external doors
are locked during the school day--essentially putting our schools in what’s
commonly called “Lockout” all the time. Classrooms are equipped with
aftermarket locking panels, which allow for a speed-locking of sorts. Visitors must be buzzed-in the secure entry
door before entering the building. And, if a visitor plans on staying in the
school building for any length of time, or moving beyond the lobby, they do
what’s called a “credential exchange,” using the Raptor System. The Raptor System is basically a digital
system for signing-in and getting a badge.
Raptor scans the user’s ID against databases for any violation that
would prevent the individual from being able to enter a school. Raptor also creates a daily record of who is
in the building and when. Upon close
inspection, you’d notice our door-glass is covered with a special polimer
designed to prevent shattering, and we even landscape in a way that prioritizes
visibility over esthetics. These
upgrades were made possible through the nearly $600,000 school safety grant
awarded to the Oak Creek-Franklin School District in the fall of 2018.
Panic Buttons
Out of sight in all our buildings are direct notification
systems allowing members of our staff to connect directly to law
enforcement. Imagine a situation where
many individuals are calling emergency services at the same time; this system,
so to speak, allows us to jump the line, and share the location of the crisis
immediately. In testing, we’ve learned
that response to our schools is very quick, and we know that Oak Creek Police
will immediately enter our facilities in a crisis.
All adults in our schools are committed to safety. A select group of those committed individuals
serve on each school’s Safety and Crisis Team.
These teams convene multiple times a year and are committed to regularly
refining and improving their site plans; site plans comply with best practices
we’ve learned from FEMA, among others. It’s not uncommon for the teams to
convene after a drill, severe weather incident, or other real/practical
concern. The teams do a debrief and
focus on identifying process improvements.
The same way we ask for each classroom to continuously improve, so too
do we approach safety planning.
Procedures are discussed and practiced at each of the buildings. We also
meet regularly as a District-Wide Crisis Team, pulling in our community
partners in the local fire and police departments.
StormReady
Later this year, our schools will be awarded the StormReady
certification by the National Weather Service.
Through coordination between local weather personality Mark McGinnis,
the National Weather Service, and our Building and Grounds Department, we’ve
reviewed all our storm shelter locations in order to ensure that we have
thoughtfully planned for severe weather and have designated the best possible
locations at all our facilities as storm shelters. In the coming months, our Board will be
presented with this new accreditation.
School Safety Assessments
Each spring in coordination with our partners in the Oak
Creek Police Department, we perform reviews of both our entry/exit processes
and school safety plans at each building.
Local law enforcement helps us ensure that we are aligning with evolving
best practices in facility safety. It
might not seem like a big deal, but the world of school safety is evolving so
quickly, we want to ensure we’re asking our local experts about how we can
continue to improve.
The school district and the schools have a close
relationship with the Oak Creek Police Department. We have two dedicated school liaison officers
that are exceptional partners in the day-to-day safety of our schools. They
advise us regularly and are integral to our training and preparation. You’ll find Officer Tim Zwicke at the high
school every day; Officer Shawn Lentz spends time in all our schools. We also support and encourage other day-shift
officers to visit our schools for lunch, or just to check in; these are
informal visits and promote community partnership as well as visibility. It is extremely common to see a squad parked
in front of our schools for non-emergency reasons, like school concerts, or
other events. In addition to providing a
pure law enforcement based safety measure, our SROs advise and counsel in ways
at times similar to a school counselor.
The SROs also share what we call “five minute Friday,” messages that
invite discussion and call for considering scenarios in a table-top format;
these activities help us create the mental maps that save seconds in a
crisis.
Safety Drills
All schools perform evacuation drills and lockdowns on a
regular basis. Our schools conduct safety drills that exceed statutory
requirements. In addition to fire and tornado drills, our staff and students
plan and practice for situations where we may need to “lock-out” (entrances
secure, inside Physical Education and recess), “lock-down” (classroom doors),
or potentially “evacuate” to another classroom, location in the school, or even
to an alternative site. Fire and tornado
drills are required by law every month, and twice a year, respectively. Crisis or safety drills are now also required
in our state, and we perform a minimum of three safety related drills a year at
every school in the District. We call
these drills “evacuate,” “shelter,” and “hold.”
Your student might not notice, as we use age-appropriate terminology,
like “buddy-room drill” in an elementary school to move quickly from a home
classroom to a partner classroom--for something like a health emergency or a
quick evacuation--or your student might practice coming in from recess really
fast. Each of our schools plan and
prepare for these types of events and the Oak Creek Police Department tests
and/or advises us on these protocols. We
don’t, however, just discuss and train for shelter-in-place situations, our
training teaches us that we must consider situations in advance in order to
create the preparation in our minds to exercise judgement--if a situation
should require our staff to evacuate or defend our room--as horrible as that
sounds and feels, we’ve considered that possibility in advance. For example, our staff are empowered to
evacuate if safety permits and danger is close.
We have also worked with FEMA and the Wisconsin School Safety
Coordinators Association (WSSCA) to audit our protocols. None of these actions are required, but we
dedicate time and energy to these practices because we wholeheartedly believe
in the values of preparation, resource gathering, and planning.
Our District has dedicated a significant amount of
professional development time to educating our staff about high-level safety
and security measures and practices--in recent years nearly half our inservice
time has been dedicated to safety training. Our teaching staff has successfully
completed what the Oak Creek Police Department calls tier 1 and/or tier 2
active shooter training. Some of this
training is hands-on, resembling a self-defense, or martial arts class. New teachers, as part of their orientation
to the District, receive special workshops in verbal de-escalation and school
safety preparedness--in addition to the tier 1 and 2 training. And the police design custom training for
people like front-office administrative assistants--these are emotional and
challenging meetings--very few teachers or office workers thought this would be
a part of the job when we set out down this road many years ago. Additionally, law enforcement regularly
trains in our schools during off-hours, and has early access to our buildings
every summer. This will be the case as
well with all new construction.
Safety Kits
In 2012 we started equipping our schools with cutting-edge
safety kits--similar to what you’d find in tactical response vehicles. These kits are not widely available, nor
often observed elsewhere. You might hear
about requiring similar kits through legislation in the wake of a traumatic
event, as they contain supplies necessary to render life-saving aide. The Oak Creek Fire Department builds,
updates, inventories, and trains our staff on the use of these kits. PTOs commonly fundraise for replacement
materials for these kits, as the contents expire and are costly.
Handling Threats
You may hear on television after a traumatic event that
there should have been what’s called a “Threat Assessment”. This is a meeting of sorts where a team from
within and beyond a school come together to gather information and create what
looks like a treatment/care/communication plan.
This process often brings law enforcement together with a school’s team
to share information. Our District has
engaged in this practice for a number of years--which is uncommon and to our
credit as a community. A threat
assessment has so much potential value that as a requirement to access state
safety grant funds from the Department of Justice, Wisconsin school districts
must send a significant percentage of staff to a custom training on the
subject.
School Counseling/Emotional Support
Please know our staff is ready and available to help
students who are fearful or uncomfortable.
Please do not hesitate to encourage them to reach out to us so we may
help your children through this time. High school and middle school students
and their families also have access to the Aurora Student and Family Assistance Program, a unique program that gives families access to free, confidential
counseling services. This is similar to
employee assistance programs you may be familiar with from work. Aurora works with three or four southeastern
Wisconsin schools to provide this unique and valuable service at no cost to our
secondary students and families.
STOPit posters are displayed throughout schools |
STOPit
At the beginning of the 17-18 school year, all Oak
Creek-Franklin students were given access to a tool called STOPit. STOPit is an app that gives students the
ability to anonymously report any inappropriate behavior directly to a school
administrator. It can also be used to engage in anonymous two-way communication
with school officials.
School Safety Week
This year, the week of March 4th, our schools will launch
school safety week. All students will
learn valuable skills useful both in school and in the broader world. Students in grades PK-3 will participate in a
series of lessons, designed in collaboration between a team of school
psychologists, early childhood teachers, special education teachers, and local
law enforcement. Students in grades 4-12,
in addition to the lesson (adapted for level), will see a public service
announcement-style video, created by our pupil services team, Knight Vision
Productions (our student TV organization), and local law enforcement.
Essentially, we want to further the training arm of the Oak Creek Police Department, Peaceful Warrior Training Group's motto, “we want to prepare, not scare.” We want our students to walk away empowered with tools for school, or in any situation where the skills we teach could help them move more safely through a sometimes uncertain world. And we want to solidify the language of our drills: “Lockout,” “Lockdown,” “Evacuate,” “Shelter,” and “Hold.” That language, by the way, is taken from the I love you guys Foundation, a national organization endorsed by the Wisconsin Department of Justice.
Click the image above to view the safety video. |
Essentially, we want to further the training arm of the Oak Creek Police Department, Peaceful Warrior Training Group's motto, “we want to prepare, not scare.” We want our students to walk away empowered with tools for school, or in any situation where the skills we teach could help them move more safely through a sometimes uncertain world. And we want to solidify the language of our drills: “Lockout,” “Lockdown,” “Evacuate,” “Shelter,” and “Hold.” That language, by the way, is taken from the I love you guys Foundation, a national organization endorsed by the Wisconsin Department of Justice.
Knight Vision Production students film safety video with OCPD. |
Last, but not least, three important things you can do as a
family:
- Please discuss with your student the expectation to tell a trusted adult (in person, through email, or with STOPit) as soon as possible if he or she EVER hears or sees anything that is inappropriate in any way. As our partners the police always stress, “If you see or hear something, say something.” Please help us by reinforcing this important message. In addition, it’s important to talk with your children about safety at school and the importance of following instructions in the event of an emergency.
- We encourage you not to be afraid to talk to your children about incidents of violence, but caution you not to let your children be overexposed and consumed by either the news or social media coverage. The National Association of School Psychologists has created a document titled “Talking to Children About Violence: Tips for Parents and Teachers.” This document provides practical tips for families when discussing such incidents with their children. The National Association of School Psychologists’ website www.nasponline.org provides links to this document and other documents families may find helpful.
- Be sure your contact information in Infinite Campus is up to date. In the event of an emergency, Infinite Campus will be used to contact parents and guardians. At the beginning of each school year, we conduct a test of the emergency notification system for parents and staff. If you have Infinite Campus account questions, please email: helpdesk@ocfsd.org.
Here in Oak Creek-Franklin, you’ll find a few things that
you might not see in other Districts, like secure entrances at all the
buildings, safety drills that exceed statutory requirements, teachers and
administrators dedicated to restorative disciplinary practices, and a robust
relationship with our police and fire and rescue departments. Some of the scarier things we plan for, we
hope we never need. However, we feel the
investment in time, energy, and those moments of being uncomfortable or
stretched in our thinking about being ready for hard things that may never come
are worth our time and efforts.
We are deeply committed to examining the steps we need to
take for student safety. We have worked
together to build strong practices, and we remain committed to looking at the
areas we have not yet addressed. Please reach out to us if you have questions
or concerns so we can keep an open line of dialogue around school safety. I hope you’re proud to send your kids to
schools where we take seriously the charge to put safety first--I know I’m
proud to work for one.